Technical Paper Submission Process

In order for papers to appear in the Technical Program and be presented at OCEANS Conferences, the following requirements must be met:

  1. The originally-submitted abstract cannot be used as a substitute for the conference paper.

  2. The paper should not exceed 10 pages, including figures and references. If shorter, please do not include blank pages at the end.

  3. The paper must be formatted to U.S. letter size (8.5 by 11 inches). Style templates are available below.

  4. Carefully proofread and check the layout of your paper before going through Step 5 - it will save you time.

  5.  Log in to IEEE PDF eXpress ( create an IEEE Xplore®-compatible PDF file of your paper. The conference ID is OCEANS13x.

    • For each conference paper, click "Create New Title"

    • Enter identifying text for the paper (title is recommended but not required)

    • Click "Submit Source Files for Conversion".  Only PDFs created using IEEE PDF eXpress will be accepted.

    • Indicate platform, source file type (if applicable), click Browse and navigate to file, and click "Upload File". You will receive online and email confirmation of successful upload

    • You will receive an email with your IEEE PDF eXpress-converted PDF attached.

    • The file returned from the PDF eXpress site is the file that you will upload to the OCEANS ’13 MTS/IEEE Bergen conference website. Please save it to your computer where you can access it when using our website in the next step

  6. Submit (upload) your paper and register for the conference via the coded link identified in your acceptance e-mail. If that link isn't working, you can go to the Author Login & Administration Pageand use your email address and password sent in your acceptance email to do the same. The deadline for all submissions is 19 April 2013.

    • You will be required to enter keywords to describe your paper.

    • You will be required to complete a copyright form. Note that receipt of your paper by this Conference constitutes release for open publication by IEEE. No cancellation of such release is permissible after submission in this step.

    • You will be required to complete the Paper Registration process.

    •  Registration of the paper also registers you as a delegate for the full-week of the conference. A single paper registration fee can be applied to up to three papers on which you are a co-author. To include additional papers simply enter their abstract numbers in the provided fields during the paper registration process. If you will not be presenting your paper, there is a field to indicate who the presenting author is.

    •  Upload your paper(s) as IEEE Xplore®-compatible PDF files returned to you by email from the IEEE PDF eXpress website.

  7.  You may verify receipt of your paper by downloading it from the conference website. We will not send an email acknowledgment.

  8. Oral presentation of the paper at the conference is required for the paper to be published in the citable Proceedings of the conference in IEEE Xplore, the IEEE on-line database.


Failure to present the paper at the conference will result in withdrawal of the paper from the published Proceedings of OCEANS’13 MTS/IEEE Bergen. The CDROM distributed at the conference may contain your paper, but that is not the official publication and cannot be cited in other literature. Please be sure to attend and orally present your paper or have a co-author do so.

Style Templates
To assist you in the preparation of your paper, downloadable templates are available. Authors can download the latest IEEE style templates for MS-Word and LaTeX manuscripts directly from IEEE.


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